Ensuring every document is accessible is not just good practice – it's a gateway to inclusivity. Here’s how you can achieve it with McKinnon's Copy & Design.
Creating documents that are accessible to all users, including those with disabilities, is crucial in today’s diverse environment. Following the Web Content Accessibility Guidelines (WCAG) standards updated in 2023, here are essential practices to ensure your documents are accessible to everyone. At McKinnon's Copy & Design, we specialize in helping businesses meet these standards, enhancing both usability and inclusivity.
1. Structure Your Documents Clearly
Do: Use headings consistently to structure your content. This helps users with screen readers navigate through the document more effectively.
Don’t: Avoid using color alone to convey information. Ensure that text contrasts sharply with the background.
2. Provide Text Alternatives
Do: Include alt text for all images in your documents. This description helps people who can’t see the images understand their context and purpose.
Don’t: Skip alt text for purely decorative images—mark them as such.
3. Ensure Readability and Navigation
Do: Use simple language and short sentences to enhance comprehension and readability.
Don’t: Clutter your document with excessive links or buttons; keep navigation straightforward.
4. Utilize Accessible Formats
Do: Offer your documents in multiple formats such as PDF, HTML, and Word. Each format has different advantages for accessibility tools.
Don’t: Publish only in formats that are not universally accessible, like scanned images of text.
5. Regularly Test for Accessibility
Do: Use automated tools and user testing to check the accessibility of your documents. Involve people with disabilities in your testing processes to get real feedback on usability.
Don’t: Assume your document is accessible without verification from actual users with accessibility needs.
At McKinnon's Copy & Design, we’re committed to making accessibility an integral part of document design. From crafting alt texts that capture the essence of visuals to ensuring your content is navigable and understandable for everyone, we provide expert guidance and services to align your documents with the latest accessibility standards.
Empower Every Reader with McKinnon's Copy & Design
Ensure your communications are not only professional but also fully accessible. Contact us today to see how we can help make your documents ready for everyone, ensuring compliance with the 2023 WCAG rules and beyond.